Team Calendar Walkthrough

What is Team Calendar?

Gipper's Team calendar enables any user in your Workspace to create, assign, and manage social media tasks. Tasks will include events, dates, locations, and sponsorship details and leverage automated reminders so that social media posts are completed with relevant information and requirements.

Anyone can create, upload, edit, assign, and complete events. They can assign events to themselves or any member of their Workspace.

Why is this a beta feature?

Here is a step-by-step guide on Team Calendars:

Getting Started:

To find the Team Calendar open, you must first click on My Workspace when logged into your account:

From here, you will see the option that says "Team Calendar": 

This will bring you to the "Team Calendar" page: 

There are two ways to create Events:

1) You can upload a CSV file directly into the Team Calendar tool! You can do this by clicking the "Upload Schedule" button. This will bring up a pop-up: 

Please note, you will see the option to download two templates that will allow for the information to transfer seamlessly into the Gipper Calendar tool. We highly suggest using our templates to upload the information OR update column names on your file. Also please make sure to always save your file as a CSV file.  

Additionally, you can create an event from scratch and use the "Add Event" button. When clicking this option,  a pop-up will appear asking you to fill out all information about your event:

Event Name:
This will be the name of your event.

Event Date(Optional):
Please put in the date of the event here.

Event Location(Optional):

This will be the location of the event itself.

Event Date and Time: 

This will be the date and time of your event.

Assigned To:

• This drop-down will list the names of all users in the current workspace to select from.
• Only one user can be selected.
• Anyone can create and assign a task.
• Tasks can be assigned to any workspace user, including the user creating the task.

*If an assigned user is deleted from the workspace, the task should be automatically assigned back to the event creator.

Post Type:
This field has a drop-down of common post types but you also have an option of Other to put in whatever you’d like.

Dropdown list:

• Game Day
• Post Game Score
• Player of the Week
• Announcement
• Weekly Schedule
• Player of the Week
• Other - can type in post of your choice

Sponsored By (only enabled is Sponsor is set to YES)
If the event has a sponsor, you can put the sponsor’s name here!

Once an event is created, you will see the event and its information displayed. Clicking the 3 dots to the far right will toggle an options menu for the event. Here you can change any of the information on the event, update who it is assigned to, copy the event, or delete the event itself. 

It will show you these options: 

Please note, once you delete an event, there will be no way to recover the information. You will get a confirmation confirming deletion:

When you are assigning events, you will see that you are able to assign an event to anyone in the workspace including yourself. Once assigned an email will go out to the assigned user on the event: 

When the event is assigned:

"Hi Casey!

You have been assigned a task on by mcleary+test4@gogipper.com on the Gipper Team Calendar!

Please remember to schedule a Game Day post for the upcoming Westminster @ Segerstrom on 03/24/23 @ 04:00 AM.
Just a reminder that this is not a sponsored post.

Click here to go to your Gipper Team Calendar.

Have questions? Please reach out to mcleary+test4@gogipper.com

For any technical issues, please contact support@gogipper.com and we can help :)

Best,

The Gipper Team"

24 hours before the event:

Hi Casey!

You have been assigned a task on by mcleary+test4@gogipper.com on the Gipper Team Calendar!

Please remember to schedule a Pep Rally post for the upcoming VHS Friday Night Football game on 03/31/23 @ 06:00 PM UTC.
Just a reminder that this is a sponsored post.

Click here to go to your Gipper Team Calendar.

Have questions? Please reach out to mcleary+test4@gogipper.com.

For any technical issues, please contact support@gogipper.com and we can help :)

Best,

The Gipper Team

Task marked as completed:

Hi Casey!

Great news! The Invitational post for Ramapo College Invitational on 03/23/23 @ 06:45 PM has been marked as completed.

Click here to go to your Gipper Team Calendar.

Have questions? Please reach out to support@gogipper.com and we can help :)

Best,

The Gipper Team.

Once the event date has passed, it will automatically move to the completed expired tab:

Expired are any events in which the event date has passed. Any event whose date has passed will be moved to the Completed/Expired tab and marked Expired. Expired tasks can be re-activated. When changed from Expired to Active or Draft, the following alert will appear:

Once you edit the date, it will send it back to your Outstanding tab where you can set as a draft or active! 

Thanks for reading and we hope this was helpful! If you have any questions, please contact our Support Team via email at: support@gogipper.com, use the green Help button in the Gipper Platform, or call our support phone line at (929) 207-8459!