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Workspace settings and permissions

  • Updated

Your Workspace is where you can manage your users, and from the "Permissions" button, you can access Workspace Settings, which enables the management of roles, social media accounts, colors, logos, and fonts.

 

This feature is available for:
  • Admins and Creative Admins
  • All plans

 

Table of Contents

 

Rather watch than read? Check out the video walkthrough.

 

Accessing Workspace Settings

To get to the Workspace Setting section of the platform:

  1. Click on "Your Workspace"
  2. Click "Permissions" in the top right corner
  3. This will bring you to the Permissions page

Now, let's break down each section within the Workspace Settings page.

 

Admin Roles

You will now see you have the option to "Edit Admins." There are two types of admins within your workspace:

1. Super Admins have the ability to:

  • Add/remove users
  • Assign/edit user roles
  • Edit billing and subscription information
  • Set Workspace Colors
  • Set Workspace Fonts
  • Set Workspace Logos
  • Set Workspace Social Accounts
Gipper Tip!
  • The Super Admin will always be the main point of contact and primary billing contact.
  • The Super Admin will always receive an invoice.
  • If you'd like to add an additional billing contact, please email billing@gogipper.com

 

2. Creative Admins have the same level of permission as Super Admins; however, they will not have any visibility into billing or subscription information. This means that Creative Admins will be able to access the Workspace Settings page and set custom values for the Workspace. 

 

Edit Admins

Clicking on "Edit Admins" will open a pop-up that will allow you to change the workspace Super Admin and also add/change the Creative Admin of the workspace.

  1. You can select the down arrow to see allow users who are current members of the workspace.
  2. From here you assign a user to the "Creative Admin" role or change the "Workspace Admin" role.
  3. When changing the "Workspace Admin," you will receive a popup to confirm the changes that will go into effect.
  4. Once selected, click "Save changes," and the adjustments will go into effect!
Gipper Tip!
  • The main difference between Creators and Creative Admins is the visibility to the workspace setting page!  
 

Edit Creators

You will see an "Edit Creators" button appear ONLY when you have a Creative Admin assigned. This will be in the event that you want to remove the creative admin from that role and make them a standard creator.  

 

Remove Users

You also have the ability to bulk remove users from the Workspace Settings page.
  1. You can click on the "Remove Users" button and a pop-up will appear
  2. Here, you will see all current and pending users
  3. You can click the circle to the right of each user's email you wish to remove, then click the red "Remove" button
  4. A secondary popup will appear, asking you to confirm your selection(s)
Gipper Tip!
  • If a user is removed, their shared designs, media, etc., will be removed from the account. This action can not be undone. 
 

Workspace Social Accounts 

The next section is Workspace Social Accounts. This section allows workspace admins to connect shared social media accounts to the workspace and then give individual teams permission to publish directly to that account.

Individual users will still be able to add their own personal social media accounts within their accounts that are only visible to them. For information on how to do this, click here.

  1. To add a workspace social account, you will want to click the green plus sign.
  2. You will want to select what platform you would like to add
  3. Once you have confirmed the login credentials, Gipper will ask you what teams you want to share the social media platform with. You can put an account nickname and share it with as many teams as you see fit
  4. Once selected and saved, users on the teams you've chosen will be able to post to the social media account you have given permission.
Gipper Tip!

  • Users who have had a workspace social account shared with them can not log in, change settings, or access your page. They can only post designs to these pages through Gipper!

  • Once added, you can click the Pencil next to Workspace Social Accounts to edit the nickname, see how many teams are connected to the social media account, and have the ability to remove the social media account completely. 

 

Workspace Colors

The “Workspace Colors” section can accommodate up to 10 chosen colors - these can be your school’s traditional colors or any colors that you prefer to share with all those in your workspace. These can be set by both the Super Admin and Creative Admin. These colors will appear in all the creator accounts as Workspace colors. Creators can also still have 10 saved colors of their choice in addition to the workspace colors. 
  1. To add a color, you will just need to click the plus sign in a box that has not yet been assigned a color.
  2. A pop-up will appear where you can select a color from the palate or put in a hex code.
  3. Once you hit save, the color will be added under Workspace Colors.
  4. To change/delete an existing color, click on the color and you will a pop-up appear that will allow you to change the color or delete the color completely. 

When in the editing section of a design, you will now see a Workspace Colors and Your Colors tab that will appear when changing colors. 

 

Workspace Logos

Similar to Workspace Colors, the “Workspace Logos” section can store up to 10 of your official organization's logos as well as a default logo, which will be shared with every user in the workspace. 
 
The default logo will be used in the AutoBrand tool in the Graphics editor. It will also be auto-selected in the Newsletters editor.
  1. To add a logo click on the plus sign and it will open a pop-up that will show all photos on your computer (via desktop, folders, etc). It will look very similar to this.
  2. You will click the file (logo) you want to upload and hit the open button, this will add the logo to your Workspace logos. 
  3. To remove a logo click the logo itself, and a popup will appear confirming you want to delete the logo.
Gipper Tip!
  • Users still have the ability to upload their own logos or use our logo database, but this tool will allow you to set your organization logos that are used frequently. 
  • All Workspace logos will appear in the logo controller when editing templates. Users will have the option to select one of the workspace logos for easy access. 

 

Workspace Fonts

The Workspace Fonts section allows you to upload custom fonts to your workspace, making them available to all invited users. The font files will need to be .otf or .ttf, and there is no limit to the number of fonts you can upload. These fonts will populate the font list with all other font options.
  1. To add a font, click the green plus sign and select Upload.
  2. After selecting a font from your computer, you will get a pop-up to confirm the file and complete the upload.
  3. Once uploaded successfully, you will a green bar appear at top of the screen confirming the font has been uploaded.
  4. You also rename and delete fonts in the workspace by clicking the pencil next to Workspace Fonts.
  5. It will open a page showing the fonts that have been uploaded, a preview of the font, and the ability to edit the font name.
  6. To rename, click the pencil icon and it will allow you to type in a new font name (IE Football team font). Click out of the box to save! 
  7. You can also remove a font from the workspace by clicking the red trash can.

 

Thank you for reading! If you have any questions, please contact our team by emailing support@gogipper.com or calling (929) 207-8459.

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